AIM AND PURPOSE OF THE JOB

The purpose of the role is:

• The post holder will support the College’s business to oversee, identify new and develop existing opportunities to ensure their successful achievement and completion within planned budgets and timescales.

• To provide team leadership and be willing to deputise on behalf of the Head of Blended Learning at internal and external events and/or operational activities.

• Working with the Head of Blended Learning and with the relevant academic and support directorates/departments support the identification and development of curriculum led digital product and service opportunities through commercial and other structural/investment funding.

• To monitor the expenditure and outcomes/KPIs of project funding against targets.

KEY ROLES AND ACCOUNTABILITIES

• To provide dynamic and effective team leadership and management of the resources and quality of provision and ensure sound financial management and control of resources to deliver college development and delivery plans.

• Collaborate with the Head of Blended Learning to manage the monitoring of funded projects in terms of achieving outcome and maintaining appropriate monitoring systems and procedures ensuring accuracy, provision of evidence trail, produced to auditable standard and to co-ordinate and liaise internally regarding all external project audit and monitoring visits.

• Working closely with the Head of Blended Learning and the Blended Learning team to act as key external commercial lead for digital product and service development, liaising with relevant internal support departments e.g. sales, marketing and undertake the role of key account manager for successfully gained commercial or funded work, with customers until projects are started within the blended learning team.

• Ensure contract viability through commercial evaluation and a full understanding of risks and liabilities, prior to presenting sales proposals, preparing fully for negotiations, to include identifying desired results and acceptable outcomes.

• Project manage income generating activity, where required, carry out costing and pricing for commercial/full cost activity for proposals and tenders, adhering to the College’s policies and procedures and working with colleagues in finance in connection with these.

• Working under the direction of the Head of Blended Learning to identify sources of government sponsored external funding, including tender opportunities and support the preparation, authoring and submission of bids or contracts to secure such funding which further develop the College’s digital product and services offer.
• Work with the blended learning team to identify how to continually improve and enhance content using current and emerging technologies
• Liaise with the marketing department on product and service development and promotion of the area and contribute to the promotion of the area through events, information days and webinars.

• Liaise with the Finance departments to ensure all relevant data reporting is accurate and complete in a timely fashion.

• Provide and manage robust quality assurance arrangements that at least comply with awarding body standards where accredited learning is supported and contribute to the preparation for external inspection processes such as Ofsted and awarding bodies.

• Support the self-assessment and subsequent action planning process for the area.

• Working with the Head of Blended Learning support monitoring of effectiveness and efficiency and quality of staff performance and, where appropriate, challenge underperformance in a constructive, supportive manner which brings about desired results.

GENERAL ACCOUNTABILITIES

• To commit to the safeguarding and promotion of the welfare of children, young people and vulnerable adults

• To participate in the College’s Performance Management Scheme and attend such training events as are necessary to enable him/her to carry out the duties of the job description.

• To continually improve teaching, learning and assessment through proactive CPD and sharing best practice.

• To actively participate in the College’s Quality System, including quality improvement strategies and initiatives.

• To undertake such other duties as may be assigned commensurate with the grade and purpose of the post.

• To take reasonable care for the health and safety of him/her and for others affected by his/her work.

• To actively support College Safeguarding, Equality and Diversity policies.

• To operate/conduct all HR tasks and functions within the principles of GDPR.

This Job Description is current at the date shown below, and is a guide to the work you will be required to undertake.  In consultation with the post holder, it may be changed from time to time by the College to meet changing circumstances.

August 2020

CONDITIONS OF SERVICE

The appointment is subject to the Conditions of Service for Business Support Staff.

All successful applicants will undergo the following checks:

• ·         Enhanced DBS
• ·         2 x References, one of which must be your current or most recent employer
• ·         Qualification validation check

SALARY

The salary range for this post is from £30,679 to £33,013 per annum.  Your starting salary will be dependent upon your qualifications and experience. Once you have successfully passed your probationary period, your salary will increase within the salary band on an annual incremental basis, until you reach the top of the salary scale. 

HOURS OF WORK

The hours of work will be based on 37 hours per week, 52 weeks per annum.

ANNUAL LEAVE

The post carries 25 annual leave days, plus eight public bank holidays plus a further five concessionary days as ‘leave to be taken at the Principal’s discretion’.

After 2 years continuous service, your annual leave entitlement will increase to 30 days per annum.

Please note that only in exceptional circumstances, with your Directors permission, will staff be able to take more than 3 consecutive weeks of leave in any leave year.

PENSION SCHEME

The College operates an occupational pension scheme, namely the ‘Local Government Pension Scheme’.

PROBATIONARY PERIOD

All newly appointed staff have to serve a 6 month probationary period.  During the probationary period you will have to attend the Corporate staff induction day, a Teaching and Learning Induction session if you deliver learning and additional mandatory courses on:  Equality & Diversity session, Prevent, GDPR, Safeguarding Training session and Health & safety training session.  Failure to attend these will prevent you from successfully completing your probation.

REFERENCES

All candidates have to have 2 satisfactory references.

LOCATION

The successful applicant will be based at our Worcester Campus, but may be required to work at other locations from time to time.

VALIDATION OF QUALIFICATIONS

The College will undertake qualification validation by writing to the appropriate educational institute.  Only those qualifications which are essential for the post will be followed up.

CONTRACTUAL REQUIREMENT TO OBTAIN A QUALIFICATION

If you are required toobtain a qualification as a contractual requirement, the College reviews its CPD budget on an annual basis regarding availability of funds, and cannot therefore guarantee that newly appointed staff will receive either part or full funding for the course fees.  However, student loan facilities are available.

MATHS AND ENGLISH

All staff are required to have a minimum level 2 qualification in both English and Maths.  If you are not already in receipt of one or both of these qualifications, you will be expected to obtain it (them) during your employment at the College.

SAFEGUARDING

The College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all staff and volunteers to share this commitment.  All newly appointed staff will be required to undertake safeguarding training during their probationary period. 

Heart of Worcestershire College adheres to the Department of Education’s guidance on ‘Keeping children safe in Education’.  As part of your induction, you will be required to read and understand part 1 of this document.

DISCLOSURE & BARRING CHECK

All successful applicants will be required to complete and pay for a Disclosure & Barring Service check.  The costs of this check will be deducted from the applicants first salary payment from the College.  The College adheres to the DBS Code of Practice and has policies covering the Recruitment of Ex-Offenders and the Secure Storage, Handling, Use, Retention and Disposal of Disclosures and Disclosure Information.  Copies of these are available on request.

RECRUITMENT OF EX-OFFENDERS

The College is committed to the fair treatment of its staff, potential staff or users of its services, regardless of race, gender religion, sexual orientation, responsibilities for dependants, age, physical/mental disability or offending background.

As an organisation we use the Disclosure & Barring Service (DBS) to assess the suitability of all prospective appointments.  We undertake not to discriminate unfairly against any subject of a Disclosure on the basis of conviction or other information revealed.

Applicants/employees are required to declare any pending criminal prosecutions they may have as well as any spent criminal convictions, cautions, reprimands and final warnings as defined under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.  The only exception to this requirement is that applicants/employees do not need to disclose any ‘protected’ cautions, or convictions as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2013.

Please read the ‘Guidance Note to applicants on disclosing information about cautions and convictions in their application’ document before you complete your application form.

Having a criminal record will not necessarily bar you from working with us.  This will depend on the nature of the position and the circumstances and background of any offences.

TRAINING

All successful applicants will be required to undertake all mandatory training and update sessions and any appropriate training and development as required, including Health and Safety.

SMOKING POLICY

HoW College is a Smoke Free environment from the effects of direct/indirect contact with smoking, including using the following:

•       Cigarettes

•       E-cigarettes

•       Vaporisers

•       Pipe smoking

•       Cigars

•       And all other associated smoking products

APPLICANTS WITH DISABILITIES

Candidates with a disability should contact the HR Department before interview if they require any adjustments to be made for the interview and/or selection tests.

APPLICATIONS

A completed application form should be submitted.  Curriculum vitae will not be accepted as a substitute.

It would greatly assist the shortlisting panel if the information submitted on your application clearly identifies and demonstrates how your qualities match those listed under the essential requirements on the person specification.

Please remember that it is not sufficient to merely repeat what is in the specification – you must show how you meet each requirement. You must also provide details under ‘previous employment’ which must include all employment undertaken since leaving full time education.

Completed application forms should be submitted by 29/08/2020

INTERVIEWS

The Interview date for this post is TBC; short-listed candidates will be notified with the details for interview.  In view of the high cost of postage, it is not our intention to notify unsuccessful applicants.  If you have not heard from us within four weeks of the closing date, please assume that your application has been unsuccessful and accept our thanks for your interest in applying. College reserves the right to withdraw a position before the closing date if the appointment has been arranged or no longer required.

DATA PROTECTION/GENERAL DATA PROTECTION REGULATION (GDPR)

Please be aware that HoW College complies with the current Data Protection Act and is currently developing systems to ensure that we will be fully compliant with GDPR when this comes into force in May 2018.  GDPR is a European wide update to the Data Protection Act, with more requirements and stronger enforcement.  As such we expect all staff to fully comply with the requirements of these legislation.  Failure to do so will lead to formal disciplinary action.

Members of staff will be provided with guidance in relation to GDPR to ensure that full compliance is achieved and maintained within the College.

Further information can be obtained by using the following link:

https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/

Updated April 2020